For the QIBA Steering Committee and Coordinating Committees, voting privileges are assigned and not affected by participation.
For other QIBA Committees, voting privileges are based on meeting participation (which includes T-Cons, Face-to-Face, and ballots).
A member has voting privileges if, including the current meeting, they have attended at least two out of the last four.
- A Ballot counts as a meeting on the day the ballot closes for the purposes of attaining, using or losing voting privileges.
- (This lets the Secretariat update voting privileges at the same time they tally the votes)
The names of Committee members who dial in without joining the WebEx do not appear in the Webex attendee list. Such members are strongly encouraged to identify themselves to RSNA staff during the call, or to send an email to the secretary so their attendance can be credited.
QIBA Meeting Attendance and Voting Privileges FAQ
Q. What causes my voting privileges to lapse? Missing three out of four meetings.
Q. How do I get them back? Attend a meeting, and then attend one of the next two. You may vote at the second attended meeting.
Q. What if I skip every other meeting? You will have voting privileges at every meeting.
Q. What does lapse of privileges prevent me from doing? Voting. You are allowed to attend meetings (and if you can do that twice in a row, you have your privileges back), you can contribute to discussions, work on documents, advocate for issues which may be put to a vote. But when an issue is put to a vote, you do not contribute to quorum and may not vote.
Q. What if I submit an email ballot when my Voting Privileges have been suspended? RSNA Staff is responsible for checking all ballot submitters against the current roster and voting privilege status. Since your voting privileges are suspended, your ballot is not counted towards the result. If you think your attendance record is in error, please contact RSNA Staff to confirm.
Q. Are these rules immutable? No. If you think there is a problem (and hopefully if you have a suggestion for something better), inform the QIBA Steering Committee either directly or through your Coordinating Committee Co-chairs. The Steering Committee can revise the Governance. Secondly, the Governance allows some latitude for Coordinating Committees to define variations/extensions to the rules. This also needs to be run by the Steering Committee, but can be useful if there are special situations that don't warrant changing the rules for everyone.
Q. How does it affect the vote when a member abstains? The member has abstained from voting (i.e., chosen not to cast a vote), so it does not count as a "yay", it does not count as a "nay" and it does not contribute to the number of votes (i.e., the denominator for calculating the majority). So if there are 4 voting members and two vote "yeah", one votes "nay" and one abstains, the proposal would pass with a 66% majority (two out of the three votes cast being "yeah").
Q. So abstentions are completely ignored? No. Abstentions count toward quorum and abstentions should be recorded along with the votes. Anecdotally, members who simply don't care about an issue often vote in favor. Abstentions often indicate members feel conflicted or lacking information about the issue or are otherwise reluctant to take a position. A vote with a high proportion of abstentions is valid, but perhaps worth the time to explore and consider the reasons for all the abstentions.
Reference to the IHE voting process is available at: http://wiki.ihe.net/index.php?title=Voting_Privileges