Committee Procedures

Organizational Structure

• Steering Committee is established by RSNA
  • Responsible for managing the strategic direction, processes and inftrastructure for QIBA and overall oversight of the QIBA activities and committees.
• Modality Committees are established by the Steering Committee
  • Responsible for coordinating modality areas of QIBA, and to formalize (i.e., vote, on) decisions when needed.
• Technical Committees are established by the Modality Committee
  • Responsible for selecting biomarkers, drafting Profiles and protocols, and coordinating groundwork.
  • Groundwork Committees are established by the Technical Committee as needed to carry out specific groundwork projects.
  • Authoring Groups are established by a Technical Committee as needed to write Profiles and/or protocols.

Committee Membership & Rosters

• Steering Committee members are appointed by the RSNA.
• Modality Committee members can be self-nominated, but must have participated in at least 50% of teleconferences during the previous 12 months. Retention of modality committee membership will require participation in at least 50% of teleconferences. Participation in teleconferences will be assessed on a rolling basis every 6 months. New members can be added to Modlality Committees every 6 months based on their participation in a tleast 50% of TC calls during the previous 12 months. The minimum level of teleconference participation is established by the Steering Committee and can be changed by the Steering Committee if it sees fit to do so.
• Technical, Groundwork and Authoring Committees are "open" committees
  • "Open" committees are open to anyone with a relevant interest.
  • Committee Co-Chairs can direct RSNA staff to add names to the roster
  • Groundwork Groups and Authoring Committees are typically volunteer subsets of their parent Technical Committee
• Rosters for each committee are posted on the Wiki.

Quorum & Voting Privileges

Participation is open and voluntary, but participants must take part regularly in committee meetings and teleconferences and perform committee assignments.

• Quorum is 50% of committee members with Voting Privileges

Voting Privileges are based on the Roster Role and attendance of the Member for each committee.

• Each Member listed on the Roster with Voting Privileges may cast one vote and counts as one towards quorum.

Option A

• Members are granted Voting Privileges after attending over 50% of the meetings in a 6 month period
• Members lose voting privileges after attending less than 50 of meetings in a past 6 month period
• Voting Privileges are evaluated and updated twice a year by the Secretariat

Option B

• Members are granted Voting Privileges at the start of their second consecutive meeting.
• Members lose voting privileges after missing three consecutive meetings (where a vote is taken)
• Voting Privileges are evaluated and updated every few months or at request of a member.
• An email ballot counts as a meeting.

Decision Making

• Goal: group consensus
• Recorded vote required for procedural votes (e.g. approve for
  • negative votes must be discussed
  • ultimately 2/3 majority passes
• Recorded vote required for resolution of log-jams
  • simple majority passes
• For recorded votes:
  • Meeting Attendees names recorded in minutes, vote outcome recorded

Note: Committees that do not formally vote on anything (e.g. most groundwork and authoring groups) may not need to expend effort on quorum tracking

See Also

• QIBA Committees