Process Coordinating Committee

Chairs: Kevin O'Donnell (Chair); Dan Sullivan, MD (Vice-chair)

Secretary: Susan Weinmann (RSNA Staff)

Roster: <link to roster of active attendees and who has voting privileges>

Scope

The Process Committee facilitates the QIBA Coordinating Committees and their profiling activities by defining processes and tools to promote consistent quality work product.

• Develop common Templates & Processes
• Support & mentor adoption of above
• Drive consistent content & format of Profiles
• Support infrastructure for Committees

Meetings

• Upcoming: Biweekly Tcons, Wednesdays @ 3-4pm Central Time (Contact Susan for details)
• Summaries of Past Calls/Meetings

Current Work

• Claim Guidance

• Nancy will review the current PPT and come up with descriptions of the terms Negligible, Known, Unknown, etc.
• Nancy will start to turn the notes in the current document into proper text. Kevin will review. Questions/clarifications will be brought to cmte.

• Profile Template

• Adjust Profile Template (change tracked) to regroup time-muddled Activities
• Support adoption of the updated Profile Template.
• Harmonize assessment procedures across profiles

• Profile Disclaimer

• Consult RSNA about what disclaimer should address (need soon since we're starting to promote/distribute Profiles)
• Draft standardized disclaimer text for profiles

• Committee Operations

• Coordinating Cmtes need to remind/confirm BC committees keep their page up to date (especially links to current draft documents)
• Add as standing agenda item on the Coordinating Cmte call to check with their Biomarker Cmte chairs
• Sketch a Sunset procedure for retiring Task Forces and Biomarker Committees that have completed their work.
• Document some guidance for selecting leadership of various QIBA committees (different stakeholders, expected duties?)
• Propose policy/process to consider Prior Project completion when Steering Cmte reviews new Proposals from the same PI.

• timing overlap of prior cycle completion period with new proposal period needs to be one considered.
• possible solution would require final reports for prior COMPLETED funding cycles before considering a new project proposal

• QIBA Wiki

• QIBA Wiki Improvements

• Conformance Process

• Kevin will put some initial thoughts on a Wiki page and we can review/add
• Need a common view of what conformance entails, how it is achieved, what it looks like to a product, how it is documented, etc.
• Then we need to ensure that the QIBA Templates/Process supports those things clearly.
• Should QIBA get into hosting the Conformance Statements on our site (and then we could link to them from the Profiles page which would be very handy)
• Consider the RSNA Image Share Conformance Assessment Program and whether we should do something similar for QIBA

• Process committee can think through the details of a process and confer with RSNA whether they would be interested

• Literature Search

• Process/best practices for initial literature search around a new biomarker/profile
• Does someone have a draft set of guidance to kick this off? (Nancy, Anna Wu, Hendrik Lau, Andy)
• Where do you store references, what kind of search works best, what exactly are you looking for?
• Also meta-analysis guidance to determine sources and levels of variance

• Profile Maintenance Process

• Propose change tracking process
• Propose conventions for Profile editions/versions

• Publication Process

• Sketch up publication process for Official Docs (CC approval vote, send to RSNA Staff)
• Write up Standard Approval Practices for committee documents

• Quality check mechanism, voting mechanism

• Start simple with this and add complexity only as needed.
• Address relationship between wiki content (current, easy to update) and website content (authoritative, stable)

• Likely RSNA staff will periodically mirror wiki content up onto the website; address this in publication process.

• Clinical Confirmation Process

• Methodology/Study Design guidance/requirements for achieving "Clinically Confirmed"

• On-boarding process

• Help new committees, new members, new authors, new reviewers, new adopters
• Add some "readers guide" text for reviewers, e.g. focus on Spec tables. Look at your relevant Activities/Procedures. Read the Discussion sections for more background.
• "How to develop a Profile" Guidance
• Joe's intro email, current template and stage docs, QIBA Fact Sheet
• Could use a "fresh eyes"/newcomer commentary

• Dan will send the current Fact Sheet to UCSF for feedback on contents
• Kevin will work with Joe to get it into a Google Doc for revision and linking from the Wiki.

• Guidelines for Reference Implementations and commercial products in Profiles (underlying algorithm available, list all comers, non-commercial?, etc).
• Guidelines for assessment procedures to vet SW in Profiles
• Clarify QIBA Profile vs UPICT Protocol (Venn Diagram)

Working Documents

Claim Guidance

• QIBA Profile Claim Guidance 2016.07.13b

• MetricChoiceFlowChart-2016.07.27.pptx

Profile Stages

• QIBA Profile Stages 2016.04.12
• QIBA Profile Stages page

Wiki Layout

• Use Cases - https://docs.google.com/spreadsheets/d/1bVP9pSjxtCVinlASCAeGDf5vjc2lCfj16qEg7hkft0Q/edit?usp=sharing

See Also

This page is based on the Committee Template. Add any good ideas you have to the template.