Balloting Process

Some decisions within QIBA are made by balloting (usually email). The balloting process is managed by the secretariat (RSNA).

Ballots are emailed out to all members with Voting Privileges on the committee making the decision. The secretariat (RSNA) maintains rosters for each committee indicating which members currently have voting privileges. The secretariat may also mail "active" members (e.g. they attended any of the last 3 or 4 meetings) even if they are not recorded as having voting privileges so that those who believe their attendance record is in error can still go ahead and vote, then based on review of their attendance their ballot can be counted or discarded.

A Ballot counts as a meeting on the day the ballot opens for the purposes of attaining, using or losing Voting Privileges.

The length of the ballot period may be specified by the particular procedure that calls for a ballot. The period is generally not less than 14 days to allow for members who are away on vacation. If reviewing lengthy documents or collecting feedback within the members organization is involved 30 days is better.

The resulting tally should be included in the minutes of the next meeting of the committee making the decision. This should generally include the details of each ballot submitted.

Negative votes and large numbers of abstentions are generally resolved by a Consensus Process.