Difference between revisions of "Balloting Process"

Latest revision as of 16:58, 9 July 2019

Some decisions within QIBA are made by balloting (usually email). This can allow more deliberation on the subject material than a vote in committee. The balloting process is managed by RSNA Staff.

Ballots are emailed out to all members with Voting Privileges on the committee making the decision. RSNA Staff maintains rosters for each committee indicating which members currently have voting privileges. RSNA Staff may also mail "active" members (e.g. they attended any of the last 3 or 4 meetings) even if they are not recorded as having voting privileges so that those who believe their attendance record is in error can still go ahead and vote, then based on review of their attendance their ballot can be counted or discarded.

A Ballot counts as a meeting on the day the ballot opens for the purposes of attaining, using or losing Voting Privileges.

The length of the ballot period may be specified by the particular procedure that calls for a ballot. The period is generally not less than 14 days to allow for members who are away on vacation. If reviewing lengthy documents or collecting feedback within the members organization is involved 30 days is better.

The chair ratifies the resulting tally in the next meeting of the committee making the decision (included in the minutes). This should generally include the details of each ballot submitted. Balloting also needs to meet quorum (ballots received from at least half of the members with voting privileges).

Members attending the meeting who have Voting Privileges count towards quorum and may vote.

Negative votes and large numbers of abstentions are generally resolved by a Consensus Process.

@@ Line 1: / Line 1: @@
 __NOTOC__
-Some decisions within QIBA are made by balloting (usually email).
-The balloting process is managed by the secretariat (RSNA).
-Ballots are emailed out to all members with voting privileges on the committee making the decision.
+::Defunct Page: see [[Committee Procedures]]
-The length of the ballot period may be specified by the particular procedure that calls for a ballot, but is generally not less than 14 days to allow for members who are away on vacation, and is sometimes much longer if the decision involves reviewing lengthy documents, or collecting feedback within the members organization.
-The secretariat (RSNA) maintains [[Committees|rosters]] for each [[Committees|committee]] indicating which members currently have voting privileges.
+Some decisions within QIBA are made by balloting (usually email). This can allow more deliberation on the subject material than a [[Voting Process|vote in committee]]. The balloting process is managed by RSNA Staff.
+'''Ballots are emailed''' out to all members with '''[[Voting Privileges]]''' on the committee making the decision.  RSNA Staff maintains '''[[Committees|rosters for each committee]]''' indicating which members currently have voting privileges.  RSNA Staff may also mail "active" members (e.g. they attended any of the last 3 or 4 meetings) even if they are not recorded as having voting privileges so that those who believe their attendance record is in error can still go ahead and vote, then based on review of their attendance their ballot can be counted or discarded.
-==Voting Privileges among QIBA Technical Committee Members==
+A Ballot counts as a meeting on the day the ballot opens for the purposes of attaining, using or losing [[Voting Privileges]].
-QIBA Meeting Attendance and Voting Privileges FAQ
+The '''length of the ballot period''' may be specified by the particular procedure that calls for a ballot.  The period is generally not less than 14 days to allow for members who are away on vacation.  If reviewing lengthy documents or collecting feedback within the members organization is involved 30 days is better.
-Voting privileges for QIBA members are based upon meeting participation (i.e., T-Con or WebEx).  <font color=red> Attending two consecutive meetings would permit voting, but missing three consecutive meetings would take away voting privileges.  These could only be reinstated by attending two consecutive meetings once again.</font>  Additional FAQ are found below.
+The chair ratifies the resulting tally in the next meeting of the committee making the decision (included in the '''minutes''').  This should generally include the details of each ballot submitted.  Balloting also needs to meet quorum (ballots received from at least half of the members with voting privileges).
-'''Q. What causes my voting privileges to lapse?'''
+Members attending the meeting who have Voting Privileges count towards quorum and may vote.
-Missing three meetings (T-Con or WebEx) in a row.
+'''Negative votes''' and large numbers of abstentions are generally resolved by a '''[[Consensus Process]]'''.
-'''Q. How do I get them back?'''
-Attend two meetings (T-Con or WebEx) in a row. You may vote at the second meeting.
-'''Q. What if I skip every other meeting?'''
-You will have voting privileges at every meeting.
-'''Q. What if I carefully attend only every third meeting?'''
-You will have voting privileges at every meeting.
-'''Q. What does lapse of privileges prevent me from doing?'''
-Voting.   You are allowed to attend meetings (and if you can do that twice in a row, you have your privileges back), you can contribute to discussions, work on documents, advocate for issues which may be put to a vote. But when an issue is put to a vote, you are effectively an unrecorded abstention.
-'''Q. What if I submit an email ballot when my Voting Privileges have been suspended?'''
-RSNA Staff is responsible for checking all ballot submitters against the current roster and voting privilege status.   Since your voting privileges are suspended, your ballot is not counted towards the result.
-'''Q. Are these rules immutable?'''
-No. If you think there is a problem (and hopefully if you have a suggestion for something better), inform the QIBA Steering Committee either directly or through your Technical Committee Co-chairs. The Steering Committee can revise the Governance document.
-Secondly, the Governance document allows some latitude for Technical Committees to define variations/extensions to the rules. This also needs to be run by the Steering Committee, but can be useful if there are special situations that don't warrant changing the rules for everyone.
-'''Abstention FAQ'''
-'''Q. How does it affect when a member abstains?'''
-The member has abstained from voting (i.e., chosen not to vote), so it does not count as a "yeah", it does not count as a "nay" and it does not contribute to the number of votes (i.e., the denominator for calculating the majority).
-So if there are 4 voting members and two vote "yeah", one votes "nay" and one abstains, the proposal would pass with a 66% majority (two out of the three votes cast being "yeah").
-'''Q. So abstentions are completely ignored?'''
-No. Abstentions should be recorded along with the votes.
-Anecdotally, members who simply don't care about an issue often vote in favor. Abstentions often indicate members feel conflicted or lacking information about the issue or are otherwise reluctant to take a position. A vote with a high proportion of abstentions is valid, but perhaps worth the time to explore and consider the reasons for all the abstentions.
-Reference to the IHE voting process is available at:
-http://wiki.ihe.net/index.php?title=Voting_Privileges

Difference between revisions of "Balloting Process"

Latest revision as of 16:58, 9 July 2019

Navigation menu

Search